OpenSlot · Guides

The executive assistant workflow for offering meeting times

"Send them some times for next week" is the most common sentence in an executive assistant's day, and it hides real work: check the exec's calendar, maybe intersect it with another leader's, respect the no-meetings-before-10 rule, convert for the other side's timezone, and type it all up — accurately, because errors here are visible ones.

Encoding the rules once

OpenSlot lets the rules live in the controls instead of your head: working hours (start the day at 10:00 if that's the standing rule), weekends off, tentative counts as busy, shortest slot 30 or 60 minutes. Set once; every list you generate respects them.

The twenty-second version of the task

Add the exec's calendar (and the other principal's, if it's a joint meeting — the list only shows times when everyone is free), pick the counterparty's timezone, choose the window, generate:

All times in US/Eastern
• Today 07/08
  03:30 PM - 04:00 PM
  05:00 PM - 05:30 PM
• Thursday 07/09
  09:30 AM - 10:30 AM
  12:00 PM - 01:00 PM
  02:30 PM - 03:00 PM

Copy into the email, or use the Outlook add-in to insert it directly into the message you're already composing. Because it reads free/busy live, a hold that landed on the calendar ten minutes ago is already reflected — no more offering a slot that quietly disappeared this morning.